The lighter side of document management systems


Common widgets. Rendered in Firefox 3.0b2pre w...

Image via Wikipedia

A document management system need not always be about business. Sure, you would love for it to be like that, but when all it does is focus on your documents, it loses some of its intrigue because you can’t do what you want to do with the system.

So, what if you could find a document management system that allows you to keep your corporate and personal links, RSS feeds, saved searches and much more, conveniently at your fingertips when you need them. For your corporate dashboard, you could have links to your site, to blogs or articles, links to RSS feeds from your company blogs, or videos from sproutbuilder or YouTube.

All of which you could do with your personal dashboard as well. Sounds easy right? Let’s take a look at dashboards then, and see how it could be used to improve your system navigation as well as your personal and corporate links.

Your dashboard is where all your widgets are kept, which are shortcuts to applications running in your system, depending on the version you’re using. You can change the settings on these widgets to change the widget’s names, such as, the CMS widget can have its name changed to show the name of the CMS page shown on your dashboard.

Little things like this are always good because when you customize something, you basically make it your own, which is exactly what you could do with our systems. Your corporate dashboard is set up by the system admin, but may allow you to customize afterwards, if not, you can set up a personal dashboard, adding the extra widgets you need, where you could not before.

Being able to harness the power of these widgets and the dashboard lets you harness the true power behind the system applications, making your system run efficiently and a lot smoother than it would if you had to search through applications to find what you’re looking for.

The great thing about these widgets is that most of them automatically add information to your desktop, so you don’t need to go looking for it, others you can set up as soon as you have added them to your dashboard and will then update regularly to show you the correct information.

You would never need to worry about your documents, actions, assets, saved searches and such ever again, because these widgets keep you informed from the moment you log into your dashboard.

Convenient?

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8 thoughts on “The lighter side of document management systems

  1. Thank you for another essential article. Where else could anyone get that kind of information in such a complete way of writing? I have a presentation incoming week, and I am on the lookout for such information.

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