Risk Management Part 2 – Going beyond Risk and Control Charts.

(photo credit: wikipedia)

To recap shortly from part one, Risk and Control Charts are compiled to show where the major safety focus points are in a business, and showing controls for each critical safety area so that you can control and minimize the risk is these areas.  This is compiled by a team of Risk Engineers visiting the business and conducting a series of audits. Looking at the image above, a hazardous event is linked to a lot of different areas. Triggers (on the left) can cause these events, and to prevent or minimize this from happening, you would set up preventative controls, that are also linked to engineering activities, maintenance activities, and operations. These controls will help minimize or eliminate a hazardous event from happening. In the event that one or more of these controls are not adhered to, mitigating controls are then set up to minimize the damage caused by these hazardous events, each of which has a consequence ranging from a near miss (no serious injuries or fatalities), serious injury, or fatality (when all controls fail).

But that is not a cut and dried Risk Management System. Its actually the foundation of a more powerful system. In part two, I am going to show you what happens after the risk and control charts are created and placed on the online intranet system we call the RiskMentor.

Linking Controls:

After the Risk and Control Charts are created, documents are uploaded to the system. These include management plans, policies, company standards, forms, plans and also documents related to vehicles and equipment used. The documents for these vehicles and equipment often include maintenance records, user manuals and repair manuals etc. These form the basis of the Plant Dossier.  This is one of the branches in risk management in that it helps to show you when maintenance needs to be done, or has been done. Setting actions to these dossiers also remind the person in control that a certain vehicle is close to needing maintenance, and alerts them via a message on the system as well as a companion email. Ensuring that the action is taken care of. These are then linked to controls within the system, i.e, maintenance records would be linked to both an action and a maintenance management control.

Linking Documents:

Management plans are added to CMS pages to show how they are closely related and how they are linked to controls, taking advantage of being able to link these CMS pages with their documents in the DMS, controls, and any standards, Legislations, or guidelines. This forms a powerful system that allows you to navigate from these CMS pages to the documents, the actions and controls set in place to monitor these safety areas.

Linking Forms:

One of the more crucial areas, the form builder is used to contain all the Standards, Safety Alerts, Guidelines (or in the case of mines, Mining Design Guidelines or MDG’s), as well as any Acts, Regulations and Legislations. The reason for this is because, mines especially, need to work according to these legal procedures to ensure that they are within their own legal rights, and to ensure safety while employees are working on their premises as well as working with their equipment. Failing to adhere to these would be the wrong thing to do. Which is why these are all uploaded to the system’s form builder and these are then linked to the CMS, DMS, risk and control chart etc.

It looks like I might need a part three for this, so, keep reading, I will be adding this next.

As always, wishing you P2B



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